Campbellford Baptist Church

Campbellford Baptist Church

Constitution


1.0              NAME

This Church, established in 1884 in the town of Campbellford, Ontario, shall be known as the Campbellford Baptist Church. Wherever the word “Church” appears in this document, it refers to the congregation of the Campbellford Baptist Church.

 

2.0         AFFILIATION

Campbellford Baptist Church, being a member of the Trent Valley Association of Baptist Churches, and the Canadian Baptists of Ontario and Quebec (CBOQ), will maintain affiliation with these bodies, supporting their programs, cooperating to the fullest extent with their officers, and in naming Delegates to their assemblies. Delegates' expenses will be paid by the Church. In the unlikely event that the Church is dissolved, all assets will be transferred to CBOQ.

 

This Church is also affiliated, through CBOQ, with Canadian Baptist Ministries and the Baptist World Alliance.

 

3.0         PURPOSE

Campbellford Baptist Church exists exclusively for the promotion of Christian objects, which are charitable in nature, and it is operated without profit or gain to its members. The conduct of members of this Church in relation to one another is regulated in accordance with the Vision, Statement of Faith, Constitution, Policies, Procedures and Guidelines.

 

4.0         VISION

The vision of the Campbellford Baptist Church is

“To Know Christ and

To Make Him Known.”

 

5.0         STATEMENT OF FAITH

This Church has adopted a Statement of Faith based on the Bible as the holy written word of God and as the Church's final authority. This Statement of Faith is printed in a separate    document, and includes the following articles:

Article

Topic

Article

Topic

1

The Scriptures

9

Assurance

2

The Godhead

10

The Holy Spirit

3

The Creation and Fall of Man

11

The Church—A Unity of Believers

4

The First Advent

12

Church Ordinances

5

Salvation Only Through Christ

13

The Christian's Walk

6

The Extent of Salvation

14

The Christian's Service

7

Sanctification

15

The Great Commission

8

Eternal Security

16

The Blessed Hope



6.0
        
CONSTITUTION, POLICIES, PROCEDURES AND GUIDELINES

6.1         Constitution

This Constitution is the governing document under which the Church operates.

6.2         Policies

Policies are written, where necessary, to carry out the details of the Constitution and are approved by the Church at a Business Meeting.

 

6.3         Procedures

Procedures are developed to fulfill Policies and are determined by the Board or Committee recommending the Policy to the Church.

 

6.4         Guidelines

Guidelines may be included as part of a Policy or part of a Procedure, or may stand alone.

 

Neither Procedures nor Guidelines require approval at a Business Meeting. They are written and determined by a Committee or Board in order to assist in accomplishing a particular task or job, within the scope of the Committee and/or Board producing the document. They can be changed at any time to ensure relevancy.

 

Copies of the Constitution, Policies, Procedures and Guidelines are kept in the appropriate binder (or file) in the Church office.

 

7.0         MEMBERSHIP

7.1         Congregation

The Congregation of this Church is comprised of all persons (Members and Adherents) who attend worship services and church-sponsored events.

 

7.2         Members

Any person may be received into membership, following the completion of the Church's Application for Membership, providing he or she

(a)     has repented of sin and professes faith in the Lord Jesus Christ;

          (b)     gives evidence of such faith;

          (c)     has been baptized by immersion; and

(d)     agrees to the Church's Statement of Faith.

 

7.3         Application for Membership

All candidates for membership must complete the Church's Application for Membership. The application requires the applicant to date and sign the form indicating that he or she agrees to all of the articles in the Church's Statement of Faith. The applicant contacts two Deacons of the Church, who will conduct a brief interview to determine the applicant's Christian experience, evidence of living the Christian life, and commitment to serving Jesus. The Deacons will witness and date the signing of the application.

 

7.4         Reception of New Members

Candidates for membership, once an application process has been completed, may be welcomed into membership, usually at a Communion Service, as a result of

(a)     believer's baptism (by immersion);

(b)     a letter of transfer from other churches holding similar faith;

(c)     experience, if a letter of transfer is unavailable, providing the candidate has been    baptized by immersion; or

(d)     special circumstances where, as a result of physical disability, serious illness or   advanced age, a physician advises against the person being baptized by immersion.

 

7.5         Restoration of Former Members

Members who have been previously removed for any reason may be restored to membership by following the procedure in 7.3.

 

7.6         Categories of Members

Active Members, Inactive Members, and Non-Resident Members.

 

7.6.1   Active Members (Only Active Members may vote)

Active Members must have reached the Age of Majority which, in Ontario, is eighteen years of age. As God gives the strength and ability, Active Members are to

(a)           support the life and ministry of the congregation by regular attendance at

                (i)            worship services,

                (ii)          the celebration of the Lord's Supper, and

                (iii)        Church Business Meetings as regularly as possible;

(b)          support the life and ministry of the congregation, including missionary and benevolent ministries, by stewardship of time, resources and ability, and by taking advantage of the opportunities for fellowship and Christian growth;

(c)           conduct his or her entire life in such a manner that constantly witnesses to new life in Christ;

(d)          help Church families respond to God's love in Jesus Christ;

(e)           support one another in Christian love, remember one another in prayer, care for one another in times of illness and personal distress, love our fellow-person as Jesus did, always be open to the opportunity to serve in His name and for the sake of the kingdom of God, and in awareness of human weaknesses and failings, we will pray for God's help as we endeavour to fulfill these responsibilities of membership in this congregation;

(f)           keep the Pastor(s) and Deacons informed of needs requiring ministry or visitation;

(g)          fully support any course of action in keeping with the Church's Statement of Faith and biblical principles as determined by proper vote (If a Member is unable to harmonize with the decisions, he or she should not seek to disrupt the fellowship, but quietly withdraw from activities and, if necessary, transfer membership to another church. Refusal to harmonize or withdraw may call for action by the Church); and

(h)          resolve disputes or controversies in accordance with the biblical principles as stated in Matthew 5:23-24 (reconciled to a “brother”), Matthew 18:15-20 (a “brother” who sins against another), Luke 17:3 (rebuke; forgive), 1Corinthians 6:1-8 (disputes) and Galatians 6:1 (restoration).

          Active Members who are confined to their home or to a nursing home continue to be considered Active Members.


 
7.6.2   Inactive Members (Non-Voting)

Inactive Members are former Active Members who have not, for a period of twelve months, been actively engaged in the life of the congregation as outlined in 7.6.1. After an additional twelve months as an Inactive Member his or her name will be removed from the Inactive List and removed from the Membership Roll.  At any time, Inactive Members may be restored by following the procedure in 7.5.

 

7.6.3   Non-Resident Members (Non-Voting)

Non-Resident Members are former Active Members who have moved away from our geographic area and who are not involved in the Church's worship services, the celebration of the Lord's Supper, or Church Business Meetings. They have not joined another church, but wish to retain their membership with this Church. After a period of five years as a Non-Resident Member, his or her name will be removed from the Non-Resident Member List and removed from the Membership Roll.  At any time, Non-Resident Members may be restored by following the procedure in 7.5.

 

7.7         Categories of Adherents (Non-Voting)

Active Adherents, Occasional Adherents, and Visiting Family Adherents.

 

7.7.1   Active Adherents

People who attend Church on a regular basis and who contribute to the life of the Church in every way, but have not requested an Application for Membership.

 

7.7.2   Occasional Adherents

People who attend Church on an infrequent basis and who continue to be connected with the Church, but have not requested an Application for Membership.

 

7.7.3   Visiting Family Adherents

People who are related to members and/or adherents of the Church, who attend periodically, and who continue to have a connection to the Church through family members.

 

7.8         Membership Roll

The Clerk of the Church shall maintain an up-to-date Membership Roll to include the names of all Active Members, Inactive Members, Non-resident Members, Active Adherents, Occasional Adherents, and Visiting Family Adherents. The Membership Roll is to be reviewed annually by the Pastor(s), the Clerk, and the Board of Deacons. Total numbers in each category are to be included in the Church's Annual Report. The Membership Roll is to be made available to any Active Member requesting the same.

 

Member's names may, from time to time, be released to other members, government, insurance companies, lawyers, etc., as required by law or by a member's request.

 

7.9         Removal

Names shall be removed from the Membership Roll in the case of

                   (a)     death;

                   (b)     the granting of a letter to join another church;

                   (c)     a written or verbal request for removal by the individual;

                   (d)     direct evidence of membership in another church;

                   (e)     direct evidence of non-attendance at any church;

                   (f)     inactivity (see 7.6.2); or

                   (g)     current, unrepentant, conduct unworthy of Church membership.

 

8.0         ORDINANCES

The ordinances of the Church are Believer's Baptism and the Lord's Supper.

 

8.1         Believer's Baptism

The ordinance of Believer's Baptism shall be administered to all who have professed faith in Jesus Christ as Saviour and Lord, who give evidence of a personal Christian experience, and who have been recommended by at least two Deacons.

 

8.2         Lord's Supper

The ordinance of the Lord's Supper shall be observed on at least one Sunday a month and usually on the first Sunday. The Pastor(s), or another person approved by the Board of Deacons, shall preside. Fellow Christians are welcome to participate in the Lord's Supper.

 

9.0         CHURCH GOVERNANCE

The law expects that Board and Committee members are honest, loyal, careful, diligent, skilful, and prudent in the exercise of all duties performed in the name of the Church.

 

9.1         Attendance

Good governance by Boards and Committee members includes regular attendance at worship services, the Lord's Supper, and Church Business Meetings.

 

9.2         Conflict of Interest

Each Board and Committee member must ensure that there is no personal conflict of interest and, if there is, it must be declared.

 

9.3         Quorum

Except for the Board of Deacons, Business meetings and voting on a change in the Constitution, a quorum for Boards and Committees will be a majority vote, i.e. 50% plus 1. For the Board of Deacons, a quorum is 75% of the number of Deacons on the Board; for Business Meetings, the quorum is 15% of Active Members and for voting on a change in the Constitution, the quorum is 15% of Active Members, but there must be a 75% majority.

 

9.4         Accountability

All persons, serving in any position, are ultimately accountable to the Church or to one of the following: Pastors, Officers, Boards, or Standing Committees.

 

9.4.1   Pastor(s)

The Pastor(s) shall be non-voting ex-officio members of all Boards and all Committees of the Church. The Pastor(s) shall ordinarily conduct the public worship of the Church; administer the ordinances; be responsible for the pastoral care and instruction of the congregation; and cooperate with the Officers, Boards, Committees and Organizations of the Church, the Association, and CBOQ.

 

9.4.2   Officers

The Officers of the Church shall be the following: Deacons, Clerk, Treasurer, and Chair of the Board of Trustees.

 

All Officers of the Church must be Active Members; the term for each office is one year (Annual Meeting to Annual Meeting).

 

The Chair of the Board of Deacons will serve as Chair for all congregational meetings.

 

(a)          Deacons

There shall be at least four Deacons, to be elected annually at the Annual Meeting, as recommended by the Nominating Committee. Because of the high spiritual calling of this office, the existing Deacons and the Pastor(s) will suggest the appropriate number and appropriate names to the Nominating Committee to fill any vacancy or to add Deacons as deemed necessary. Deacons are members of the Board of Management.

 

(b)          Clerk

The Clerk shall

(i)            be elected annually at the Annual Meeting;

(ii)          keep a record of the proceedings of the Church in its meetings for business;

(iii)        keep a Membership Roll of all Members (Active, Inactive and Non-Resident) and all Adherents (Active Adherents, Occasional Adherents and Visiting Family Adherents) of the Church;

(iv)        conduct all necessary correspondence regarding letters of transfer and removal;

(v)          carefully preserve all Church records;

(vi)        serve as Administrative Assistant to the Nominating Committee; and

(vii)      serve as Secretary to the Board of Management.

 

(c)           Treasurer

The Treasurer shall

(i)            be elected annually at the Annual Meeting;

(ii)          report to the Finance Committee as required;

(iii)        observe the instructions of the Finance Committee as to the handling of all money;

(iv)        receive all money and pay all accounts approved by the authority of the Budget or by the approval of the Finance Committee;

(v)          keep a true book of accounts;

(vi)        annually present to the Church an audited statement; and

(vii)      be a member of the Board of Management.

 

(d)          Chair of the Board of Trustees

The Chair of the Board of Trustees shall

(i)            be elected annually at the Annual Meeting (along with four other Trustees);

(ii)          represent the Board of Trustees; and

(iii)        be a member of the Board of      Management.

 

9.4.3   Boards

The Boards of the Church shall be the Board of Deacons, the Board of Trustees, and the Board of Management. All members of all Boards must be Active Members and fully involved in the life of the Church and model their lives on the teaching found in 1Timothy 3:1-7. The term of all Board members is one year (Annual Meeting to Annual Meeting).

 

(a)          Board of Deacons

The Board of Deacons shall

(i)            elect, at their first fall meeting, a Chair who will continue to serve as Chair for the next twelve months, if elected as a Deacon at the Annual Meeting;

(ii)          elect, at their first fall meeting, a Secretary who will continue to serve as Secretary, if elected as a Deacon at the Annual Meeting; the Secretary will take minutes of proceedings;

(iii)        elect and/or appoint, at their first fall meeting, one or more Deacons for the following positions to recommend to the Nominating Committee: The Deacon responsible for Christian Education, the two Deacons to serve on the Finance Committee, the Deacon serving on the Mission and Outreach Committee, the Deacon to serve as Chair of next year's Nominating Committee, and the Deacon to serve on the Worship Committee;

(iv)        act as counsellors and assistants to the Pastor(s) in advancing the total mission of the Church;

(v)          serve, along with the Pastor(s), at the Lord's Supper;

(vi)        connect with congregants who are sick, shut-in, have special needs, or who have not recently been regular in attendance;

(vii)      decide what meetings may be held in the church and what outside groups may use the church;

(viii)    interview all persons who are interested in membership and witness the signature of the person interested by signing the Application for Membership;

(ix)        advise the Clerk on letters of transfer;

(x)          meet on a regular basis; and

(xi)        be members of the Board of Management.

 

Special meetings may be held at the call of the Pastor, the Chair of the Board, or one-third of the members of the Board.

 

(b)          Board of Trustees

The Board of Trustees consists of the Chair of the Board of Trustees and four other Trustees, all of whom are elected to position at the Annual Meeting.

 

The Board of Trustees hold and own, in their own names, all properties and assets of the Church, all deeds, etc. The Trustees may not act without specific instructions from the Church.

 

The Board of Trustees shall

(i)            hold in trust for the Church, legal title to all real and personal property belonging to the Church, according to the Religious Organizations Land Act;

(ii)          be responsible for the safe-keeping of all legal documents of the Church, including insurance policies;

(iii)        be responsible for reviewing the insurance on all Church property and ensuring that the Church has adequate coverage;

(iv)        sign on behalf of the Church, upon instruction from a Church Business Meeting, all legal documents;

(v)          be directly responsible to the congregation and if they fail to carry out their duties or fail to be guided by Church direction, the Board of Trustees shall be replaced; and

(vi)        appoint one of their members to serve as Secretary to take minutes of proceedings.

 

(c)           Board of Management

The Board of Management shall consist of Deacons, Chair of the Board of Trustees, Chairs of all Standing Committees, President (or Coordinator) of Baptist Women, Clerk, and Treasurer.

 

Board of Management shall

(i)            have as its Chair the Chair of the Board of Deacons;

(ii)          have as its Secretary the Clerk of the Church to take minutes of proceedings;

(iii)        have full power of the Church between Church Business Meetings, except for decisions regarding

                denominational affiliation;

                doctrine;

                securing or discharging a Pastor; and/or

                purchasing or disposing of property; *                      

(iv)        ensure that all actions determined by any Business Meeting are fully implemented; and

(v)          act on behalf of the congregation in the signing of contracts; the Chair or appointee to sign.

 

*Any concerns regarding these four items must be presented at a Church Business Meeting.

 

9.4.4   Standing Committees

The Standing Committees of the Church are as follows: Christian Education, Finance, Mission and Outreach, Nominating, Property and Building, and Worship.

 

The Chair of each Standing Committee must be an Active Member and fully involved in the life of the Church. The term for each Chair is one year (Annual Meeting to Annual Meeting).

 

Ad hoc committees or task groups may be appointed by the Boards or Committees to undertake a special project or task.

 

(a)          Christian Education Committee

This committee shall consist of the Deacon responsible for Youth and Christian Education (who will serve as Chair), the Sunday school Superintendent, and the leaders-in-charge of the following groups: Mission Band, Mission and Outreach Committee, Nursery and Junior Church program, Children's Groups, Youth Group, Librarian, plus the leaders-in-charge of any other Christian Education groups which may operate from time to time. All groups involved in education under the auspices of the Church must be approved by the Christian Education Committee.

 

The Christian Education Committee shall

(i)            elect, at its first meeting following the Annual Meeting, a Secretary to take minutes of proceedings;

(ii)          determine the Christian Education needs of the Church and implement programs to meet identified needs;

(iii)        review, select, suggest and approve curriculum, resource and program material for all existing and new Christian Education groups;

(iv)        provide training for all leaders as required;

(v)          determine budget requirements and submit a budget recommendation to the Finance Committee by November 1st of each year for the following year's budget;

(vi)        survey the needs of all Christian Education groups with respect to accommodation and equipment, and to plan for meeting those needs;

(vii)      study and develop long-range Christian Education goals;

(viii)    sponsor and/or promote worthy special projects such as Daily Vacation Bible School (or its equivalent), summer camps, leader's institutes, training or retreats, youth activities at the Association or CBOQ level; and

(ix)        have the power to add non-voting members to the Committee for special tasks or advice.

 

Leaders-in-charge of all Christian Education Groups are to be Active Members.

 

The Christian Education Committee meets at the call of the Chair, and should meet at least six times a year.

 

(b)          Finance Committee

The Finance Committee shall consist of at least the Treasurer, the Assistant Treasurer, two Deacons, and one member as recommended by the Nominating Committee and subsequently elected at the Annual Meeting.

 

The Chair of the Board of Deacons or designate shall call for a meeting of the Finance Committee following the Annual Meeting, at which the members of the Finance Committee shall elect a Chair.

 

The Finance Committee shall

(i)            arrange for the counting of all Church offerings, by two or more persons, and for the deposit of such offerings in the designated financial institution;

(ii)          prepare the annual budget of the Church;

(iii)        review periodic and annual financial statements as prepared by the Treasurer and ensure that the annual statement is audited prior to presentation to the Church at the Annual Meeting;

(iv)        have general charge of the Church's financial affairs, including the carrying into effect all plans adopted by the Church for its support;

(v)          ensure that no persons or committees will incur any debt in the name of the Church without the authorization of the Finance Committee;

(vi)        oversee the finances of all groups keeping separate financial records under the auspices of the Church, ensuring that where applicable

                each group has a treasurer or financial secretary;

                proper bank accounts are set-up in the name of the Church, including the appropriate group name;

                each account has three signing officers of which any two of the three must sign; and

                a proper audit is conducted at year-end for publication in the Church's Annual Report;

(vii)      ensure, through the Treasurer, that the appropriate documents are processed each year to guarantee continued registration as a charitable organization according to the requirements of Revenue Canada;

(viii)    ensure, through the Treasurer, that all with-holding deductions (e.g. Canada Pension, Employment Insurance, Income Tax and Pension contributions) related to employees are paid in full by the end of each year; and

(ix)        have the power to add non-voting members to the Committee for special tasks or advice.

 

The Finance Committee meets at the call of the Chair, but must meet in the last quarter of each year to prepare the following year's budget for presentation to the Annual Meeting.

 

(c)           Mission and Outreach Committee

The Mission and Outreach Committee shall consist of a Deacon, two members from the Church, two representatives from the Sunday school, two members from the Baptist Women (the President or representative and one other), and at least two other persons.

 

                            The Chair of the Board of Deacons or designate shall call for a meeting of the

                            Mission and Outreach Committee following the Annual Meeting, at which the

                            members of the Mission and Outreach Committee shall elect a Chair and a Secretary.

 

The Mission and Outreach Committee shall

(i)            study and review all requests for mission financial support that come to the Church and decide on the Church's level of support, if any;

(ii)          give preference to missionary support or projects that emanate from CBOQ or Canadian Baptist Ministries;

(iii)        encourage and promote mission and outreach awareness throughout the congregation;

(iv)        initiate various mission and outreach projects on both a local and global basis in which the congregation is encouraged to be involved; and

(v)          have the power to add non-voting members to the Committee for special tasks or advice.

 

The Mission and Outreach Committee meets at the call of the Chair, and should meet at least four times each year.

 

(d)          Nominating Committee

The Nominating Committee shall consist of one Deacon* assigned to serve as Chair; the Clerk, who serves as Administrative Assistant to the Committee; one member from each of the following Committees: Christian Education, Finance, Mission and Outreach, Property and Building, Worship, plus a person from Baptist Women, and one member from the previous year's Nominating Committee.

 

*The Deacons serve on a rotational basis as Chair of the Nominating Committee.

 

The Nominating Committee shall

(i)            be responsible for presenting a list of Officers, Board members, Committee members, Delegates and other persons to fill all positions listed in the Nominating Committee report in the Annual Report;

(ii)          serve as the Committee responsible for filling vacancies during the year; and

(iii)        have the power to add non-voting members to the Committee for special tasks or advice.

 

The Nominating Committee meets at the call of the Chair in October of each year. Other meetings may be required to ensure all positions are filled.

 

(e)           Property and Building Committee

The Property and Building Committee shall consist of a minimum of ten people recommended by the Nominating Committee and elected by the Church at its Annual Meeting.

 

The Chair of the Board of Deacons or designate shall call for a meeting of the Property and Building Committee following the Annual Meeting, at which the members of the Property and Building Committee shall elect a Chair and a Secretary.

 

The Property and Building Committee shall

(i)            be responsible for the on-going maintenance of all Church property so that it is both attractive for worship and serviceable for use;

(ii)          be responsible for keeping up-to-date on building regulations and making appropriate recommendations as required at a Church Business Meeting or to the Board of Management for appropriate action if and when necessary;

(iii)        arrange for snow removal, lawn cutting, special work days, regular Church building cleaning;

(iv)        determine the Job Description for the custodian, keep it up-to-date, select the custodian, request the Chair of the Board of Management to provide and sign the necessary contract, recommend to the Finance Committee yearly remuneration to fulfill the contract, and supervise the custodian's work through the Chair of the Property and Building Committee;

(v)          be responsible for all equipment and assets belonging to the Church; and

(vi)        have the power to add non-voting members to the Committee for special tasks or advice.

 

The Property and Building Committee meets at the call of the Chair, but must meet at least three times per year.

 

(f)           Worship Committee

The Worship Committee shall consist of a Deacon, plus a minimum of six people recommended by the Nominating Committee and elected by the Church at its Annual Meeting.

 

The Chair of the Board of Deacons or designate shall call for a meeting of the Worship Committee following the Annual Meeting, at which the members of the Worship Committee shall elect a Chair and a Secretary.

 

The Worship Committee, in cooperation with the Pastor(s), shall

(i)            make arrangements for special singing, musical groups or individuals to minister through music at various Church services;

(ii)          determine fair remuneration for the groups or individuals working within an approved budget;

(iii)        oversee the total ministry of music and worship within the Church, making and implementing recommendations or suggestions; and

(iv)        have power to add non-voting members to the Committee for special tasks or advice.

 

The Worship Committee meets at the call of the Chair, but must meet at least three times per year.

 

10.0     OTHER ORGANIZATIONS

10.1     Other Church Organizations

All other organizations of the Church shall

(a)           select their President or Leader-in-Charge from the Active Members of the Church and

(b)          report to the Church at its Annual Meeting through the Annual Report.

 

10.2     Outside Organizations

All outside organizations using the Church facilities must

(a)           be approved by the Board of Deacons;

(b)          be answerable to the Board of Deacons; and

(c)           provide a certificate of liability insurance before using the Church facilities.

 

11.0     DELEGATES

Delegates shall be appointed at the Annual Meeting to represent the Church at Association and CBOQ meetings.

 

Delegates shall

(a)     be a member of one of the Boards of the Church;

(b)     endeavour to fully represent the position of the Church at meetings attended;

(c)     attend all business sessions, and any other sessions that would be of value to the    Church;

(d)     be authorized to report on the life and work of the Church;

(e)     cooperate with Delegates from other churches in plans for advancing the Kingdom of     God; and

(f)      report to the Church any major developments, plans, projects or programs approved    by the Association and/or CBOQ.

 

12.0     FINANCIAL MATTERS

This Church is committed to due diligence in all financial affairs.

 

12.1     Fiscal Year

The fiscal year shall be January 1 to December 31.

 

12.2     Financial Support of the Church

This Church shall be supported as far as possible through the regular weekly giving of the congregation. This includes missionary and benevolent enterprises.

 

13.0     MEETINGS OF THE CHURCH

Church Business Meetings shall have final authority for all decisions and actions affecting the welfare and functioning of the Church. Any voting person with a conflict of interest must state the conflict and abstain from voting.

 

13.1     Annual Meeting

The Annual Meeting of the Church shall be held in the month of January.

 

13.2     Business Meetings

Regular Business Meetings shall be held each spring and fall, if necessary.

 

13.3     Special Business Meetings

Special meetings for business may be called by the Board of Deacons. Notice of such meetings shall be given from the pulpit on two consecutive morning worship services and, if determined by the Deacons, through the mail or by phone to all Active Members at least ten days before the meeting; the purpose of the meeting being clearly stated.

 

Special meetings for business may also be called at any time through a request made to the Board of Deacons by any Active Member with the same notification of meeting as outlined in the paragraph above.

 

13.4     Voting

While all attendees of our Church are encouraged to attend Business Meetings, only Active Members may vote; all decisions are made by majority vote; any vote must be by ballot if requested by one member. In the event of a tie vote, the Chair shall cast the final and deciding vote.

13.5     Substitute Chair

The Chair of any committee may appoint a substitute Chair (an Active Member) in the Chair's absence.

13.6     Minutes

For all Business Meetings and all committee meetings of the Church, minutes are to be kept and a copy filed in the appropriate binder (or file) in the Church office.

 

14.0     CERTIFICATES, ORDINATION AND CALLING OF A PASTOR

14.1     Certificates Issued by the Church

Any member who, in the judgement of the Board of Deacons, gives evidence of Christian commitment, zeal, and various abilities basic to serve in ordained ministry may be granted the appropriate certificate as determined by either the Association or CBOQ.

 

As part of the accreditation process for potential ministers, CBOQ requests each person contemplating ministry to request this certificate from their Church. Certificates are available from CBOQ.

 

14.2     Convening an Ordination Council

The Church is responsible for ordination of approved and accredited candidates; accreditation is the responsibility of CBOQ. Only a fully accredited candidate can be considered for ordination by a local church.

 

Councils for the examination of a candidate for ordination shall be called according to the procedure recommended by either the Association or CBOQ.

 

14.3     Calling of a Pastor

When the calling of a Pastor becomes necessary, a Pastoral Search Committee consisting of not less than five Active Members who are fully involved in the life of the Church shall be elected at a Church Business Meeting. The Chair of the Board of Deacons shall be a voting ex-officio member of the Committee and will serve as Chair.

 

The Pastoral Search Committee shall

(a)     notify the Clerk and/or Moderator of the Association and the CBOQ Offices of the   vacancy;

(b)     obtain from the CBOQ Offices a copy of the current recommended procedures as a   guideline for action;

(c)     make contact with potential pastors, conduct interviews and recommend to the      Church either an accredited CBOQ pastor or a person who is in the process of      preparing for accreditation with CBOQ; *

(d)     present only one name to the Church at any one time; and

(e)     submit, at any regular or especially called Business Meeting of the Church, the Pastoral Search Committee's recommendation.

 

*If the Pastoral Search Committee recommends a pastor from outside CBOQ, the Committee must ascertain the acceptance of the candidate's credentials from the CBOQ Offices prior to making a recommendation to the Church.

 

A call shall be extended only as the result of a majority ballot vote of at least 75% of Active Members present.

 15.0     AMENDMENT OR NEW CONSTITUTION

This Constitution may be amended, or a new one presented, at a Business Meeting of the Church provided that notice of such motion has been given at the preceding Business Meeting or announced from the pulpit at two consecutive morning worship services, and the suggested change(s) have been posted for two weeks prior to the meeting at which it is to be considered.



Current as of October 2015

 

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